Career column

Career column from the "Nachrichten aus der Chemie"

Philipp Gramlich and Karin Bodewits are founders of Natural Science Careers - a company for career counseling and soft skills seminars for natural scientists. For the Nachrichten aus der Chemie, both write about observations from their consulting work.

Issue 10/21 Who will read your application?

We discuss applications in a seminar. ?Here you can see a map of your city. Where is the price per square meter particularly high? ?I ask the group. ?Where a lot of bubbly is drunk and little is going on,? calls Ralf, who knows the city like the back of his hand. Just like in a city, there are also particularly expensive areas in your application documents, namely the places that naturally attract the attention of the readership. The most relevant information should therefore be found there.

?Who will read your application?? I ask further. ?My future supervisor, probably someone with a scientific background, and someone from the HR department,? says Sofia. "And sometimes some kind of algorithm filters the documents for keywords," adds Burcu. So you are dealing with up to three groups of readers. In the case of small companies, only the boss, who is presumably a scientist or engineer, will read the application. In the case of larger companies, this is also done by the HR department and, in the case of the very large, an algorithm. The order is, however, as follows: first the algorithm checks, then the HR department and finally the specialist department. The voice of future supervisors only comes into play if the HR department forwards your application at all.

The parts of your application that the human readership first looks at are particularly valuable: The application photo attracts looks, then everything that is high up or highlighted. Only post information there that is of particular interest to this employer. You have leeway, for example by writing a short summary of your profile in three bullet points under the photo or by moving up the ?skills? that are most important for this employer. HR managers pay more attention to motivation and personality, which you should work out for this group of readers. In any case, you should use jargon and scientific details sparingly - none of your readers will understand them. Finally, the algorithm gets its keywords from the cheap parts of your application, for example by listing trivial criteria from the job posting such as "MS Office" in the lower part of skills.

Philipp Gramlich, p.gramlich@naturalscience.careers

Issue 09/21 Ask someone who knows

"Maybe it sounds like a luxury problem," reports Dirk in a career seminar. ?I already have a job offer at a Finnish company. So I would have to move to another country. How can I know what I'm getting myself into? "

Of course, Dirk searched the Internet for all available Literature about the company and also got an impression in the interview. But what is a facade, what is substance? Then there is the organizational effort and the cultural changes abroad. Not a decision to be taken lightly. ?How do I get authentic information, especially in a short time?? He asks.

Conversations with experts are a tried-and-tested means that luckily also works in times of Corona. Get in touch with people who know more about a topic than you do. In Dirk's case, that would be everyone who has lived in Finland and worked for this company - including at other locations.

How do you do that? An impersonal request to info@unternehmen.com has little chance of success. However, you do not need close personal contact for such an inquiry. Ideally, someone who knows you will lead the contact. But if that is not possible for you, hopefully you will come across personal e-mail addresses or profiles on social media during your research. Then it is often enough if your request shows that you have prepared yourself. You need to express that you want to speak to that very person.

Let's change the perspective briefly: Why should someone devote his valuable time to a stranger?

People like to talk about themselves. You underline the respectful approach with the ?female expert interview?. They are doing you a simple but valuable favor, and they are making you feel effective and useful. And the favor may come back at some point.

Expert interviews are network instruments that are compatible with introverts on both sides. The prerequisite is that they are well-prepared, content-driven individual interactions.

After the conversation, ask for other contacts to talk to. This way, you will put together the answers to your questions through individual pieces of the puzzle.

Philipp Gramlich, p.gramlich@naturalscience.careers

Issue 07-08 / 21 Write down instead of guessing

We discuss application documents in a workshop. "My list of publications will break my neck when I apply," mumbles Adrian. He focused on a single project throughout his PhD. When his boss submitted the results for publication, he was only in third place among the authors. "I always assumed that I would be the first author of the publication." "Fortunately, you want to orientate yourself towards industry", I interject, "the list of publications counts much less than at the university", and I add: "But let's take a look at how to avoid such situations."

If Adrian had made an agreement with his boss before the project started, he might be better off today. The industry is a role model here: Before a project begins, a project plan is drawn up that defines the responsibilities. It is unrealistic to recreate the apparatus of an industrial company at the university. Academic research is also more open-ended, making it more difficult to make agreements about the future. Could we still achieve commitment without stifling creativity with too much paperwork?

Write down what you have reached an informal agreement with the supervisor, convert assumptions into concrete statements. It doesn't have to be a legally secure contract. An e-mail with which you log a conversation can work wonders: With it, you act as a colleague who is doing others a favor. You can end the e-mail like this: ?Let me know if I have forgotten something or have misunderstood something.? With this minimal documentation you create clarity and can argue with facts instead of assumptions in the event of a dispute. With ongoing, complex projects, you can share a common document in which, for example, the list of authors is continuously and transparently adapted to what is happening for everyone. By making several small adjustments in the current project, you avoid a big argument at the end.

Lawyers argue whether an email in writing is enough to be considered in court. That is not the point when dealing with colleagues. Writing down what you have heard is not an expression of suspicion and does not have to take a lot of time. You appear professional and avoid conflicts through factual discussions.

Philipp Gramlich, p.gramlich@naturalscience.careers

Issue 06/21 Bitter reading

"I'll be finished with my doctorate in about a year and need a job, until then I'll hardly turn into a superwoman," moans Vera. She's been looking at job advertisements and has fared like many others: Job advertisements are uncomfortable read for self-confidence. They give us the feeling that the positions were created for much better qualified people.

"Superwoman doesn't live in Germany, so don't worry," I reassure her. ?Horst Meier is your competitor for the position. That is the yardstick. ?Job advertisements are not only written for applicants, but are also intended to put the employer in a positive light towards all random readers. Therefore, they often sound more like Superwoman than Horst Meier.

"Onzin," grumbles Wouter, his arms crossed over his chest leave no doubt as to the meaning of the word. ?What about job advertisements in the Netherlands?? I ask him. I am grateful that he made it so easy for me to transition into cultural differences. ?A job advertisement describes the person who will take the position one day. Everything else is ... nonsense. "

Job postings don't sound unrealistic all over the world. If you are applying for a job abroad, you should speak to people who work there to calibrate the requirements in job advertisements.

"But if there is a must-have criterion that I don't meet, then I'm out, right?" Asks Vera. The requirements for applicants are often divided into optional and mandatory criteria or simply sorted in the order of decreasing importance. The gradation between can and must is then fluid. If you meet between 60 and 70 percent of the criteria, your applications will slowly become realistic. Focus your application on your strengths. You do not necessarily have to go into the missing points.

It's different with the must-have criteria: you don't necessarily have to meet them, but you have to address them. Show how you could develop in this direction or how you can compensate for weakness with strengths. Do this in a visible place, around the first third of the letter, so as not to be prematurely sorted out. By doing this, you show reflective skills and are still in the running if the rest of your application is strong.

Philipp Gramlich, p.gramlich@naturalscience.careers

Issue 05/21 Tell us about yourself

A few years ago I was at my first scientific conference with my knees trembling. How exciting, how nerve-wracking ... A well-groomed middle-aged gentleman approaches my poster without a word and studies it with concentration. I'm not sure if I should speak to him. So it is my guest who takes the initiative: ?Could you quickly walk me through your poster, please?? My explanations are confused. He loses interest after just a few sentences.

After the conference, I'll do some research: a renowned professor from Oxford, whose work we could well support with our methodology. I saw myself as a co-author on one of his publications, but unfortunately he didn't respond to my emails. What a wasted opportunity.

We have to constantly introduce ourselves and our projects. On the subject of ?pitching?, as short presentation formats are often called in English, we find many instructions for polished monologues. Unfortunately, these are not authentic and tend to overemphasize self-marketing. Does it have to be like that?

In a classification, my poster presentation would be level 0: no preparation, stammering. The polished monologue would then be level 1: Prepared, but too smooth. Fortunately, level 2 is quite easy to achieve: we have to care about who we are facing and adapt our explanations. This can be achieved by asking about the technical background of the person asking the question - ideally by asking questions such as: "Is that what you are interested in?"

There is a third level, as I recently experienced in one of my seminars. When I asked them to present their projects to each other, two participants fell into seemingly insignificant chitchat. After a few minutes, I put them to the test and asked what they had learned from each other. ?Sven has just started his second postdoc, which he wants to use as a stepping stone for a spin-off. He has developed a process that prevents fungal growth on surfaces without additional chemicals. It works like this ... ?I was impressed by how much information the two had exchanged in such a short time. That was stage 3: a relaxed and at the same time goal-oriented dialogue.

Self-presentations in monologue form are not ideal, but neither are they useless. Think of these as preparatory exercises for the higher levels.

Philipp Gramlich, p.gramlich@naturalscience.careers

Issue 04/21 Chatten always works

?Since the pandemic, our doctoral students have no longer had a chance to build up an academic network. Do you have a solution for that? ?Asks a professor at the final round of her Online retreat. I reply: "The pandemic is not so bad for networking!"

Like this professor, I used to travel to conferences a lot. After long blocks of lectures, the really important parts began: coffee break, lunch break, conference dinner. I often wiggled through crowded rooms with terrible acoustics. I chose a high table by chance and hoped to catch an interesting person there. I was constantly in a balancing act: Satisfying hunger, but not speaking with your mouth full, asking a question, taking a discreet bite and then listening with interest and chewing. The timing rarely worked. Instead, it goes like this: receive a question, swallow the canapes whole, answer frantically. The other way around, it can be difficult to concentrate on someone who is chewing on monologues. Not to mention that neither I nor other people smell good at the end of a long day at the conference.

Such problems do not occur with virtual network events. While a casual conversation during a coffee break is not easily reproducible online, there is a lot you can do to network virtually if you adapt your approach. The first step is to familiarize yourself with the technique. Decline invitations if the conference platform looks too self-made and you fear wasting time.

As in a face-to-face meeting, you should also show interest online and ask questions. There is a chat function for this, with which you can ask questions during a presentation, answer questions from others or build on their comments. You can get a taste of conferences for which the effort of traveling would be too great. In addition, there is the social media that support the establishment of contact. Of course, one-on-one meetings are extremely important for networking. Take the initiative and invite people to a virtual coffee or an expert talk: "I would like to discuss this with you further." Your conversation partner will be happy to receive such an invitation, especially if she is not yet in the new one Finding your way around network reality.

Karin Bodewits, k.bodewits@naturalscience.careers

Issue 03/21 Is it all about who you know?

We have just started our network seminar so that most jobs in science and outside of it are given through the personal network. Knowing people is the key to success, I said. "It bothers me," grumbles Max, "that it's all about who you know." But most of them use a combination of network and expertise to get to the top, "I comfort him.

One example is Paul Erdös. He was a mathematician and arguably the quirkiest network icon in the history of science. Erdös worked with over 500 researchers and thus published more than most researchers in their entire life in one year. Solving math problems was a social activity for him. Erdös was great at math and a person who wanted to make other scientists better. He encouraged and helped them. But Paul Erdös was also strange. Time Magazine titled it as "The Oddball's Oddball". Erdös appeared on the doorstep of other mathematicians without warning - in a dirty raincoat and cranked by amphetamines. For a day, a week or a month his more or less voluntary hosts had to take care of this helpless guest. He didn't cook, and he didn't wash his underwear himself. If he suddenly felt like doing math in the middle of the night, he woke his hosts by hitting pots and pans.

?Imagine if Erdös wasn't very good at math. He would knock on your door without warning and wake you up in the middle of the night to do some bills. He would also ask you to prepare food for him and do his laundry. Would you bear his behavior? ?Max starts laughing. ?Probably not,? he replies. "Exactly. Erdös was brilliant, he had something to offer. That's why people tolerated this strange character. "

You too must have something to offer. Develop knowledge and skills that make you unique. Do not lose the will to advance not only yourself but also others. That makes networking easier. Because it's not just about who you know. It's also about what you know.

Karin Bodewits, k.bodewits@naturalscience.careers

Issue 02/21 Is it all about the money?

In a career seminar for doctoral candidates, we discuss various job profiles. ?I've heard that industry is all about money. Is that really true? ?, Says Raffael. "Yes, of course, for what else?" I reply with mock naivety. All organizations have their own success criteria. In industry, money is the dominant criterion for success. "How about your doctor's mother?" I ask. ?What is she striving for?? ?Publications?, Raffael replies after a short pause for thought, ?what else??, Imitating me with the last three words.

When we consider whether an organization is a good fit for us, we need to know its key success criteria and decide whether they are a good fit for us. However, jumping to conclusions should be avoided. The success criterion money does not automatically mean turbo-capitalism or exploitation. Likewise, the success criterion publications cannot be equated with an idealistic striving for knowledge. It always depends on how exactly this success is to be achieved in a specific case: with or without consideration for people and the environment. Publications can just as easily stand on an idol altar like money.

?There are other employers than universities and industry,? interjects Sandra. I agree with her, but reply that we are making the same considerations here too. The public service receives its task - and thus its criteria for success - from the higher-level bodies, such as the ministries. It's about using taxpayers money to serve the community. So far, so idealistic. However, every organization also strives for self-preservation. In the worst case, bureaucracy fights against modernization.

Raffael's last attempt: ?Non-profit organizations. The criterion for success is doing good. What is the negative side of this? ?Here it is again the classic self-preservation. This is evident when NGOs raise funds with maudlin but irrelevant topics.

Understanding potential employers is more work than expected. But this always results in discoveries. Idealistic goals may dissolve into nothing. And the goal of making money doesn't have to automatically lead to heartless materialism.

Philipp Gramlich, p.gramlich@naturalscience.careers

Issue 12/20 No colloquium

An online application training. Together we put ourselves in the entertaining scenario of sitting in an interview for a position that we absolutely do not want to have. ?How can we screw this up really?? I ask the group.

"At the moment everything is virtual, there are a number of pitfalls," Franziska snorts. ?Camera or face too high or too deep, you immediately look like Hannibal Lecter or like a single large nostril!? The common laughter generates further ideas. ?Start negative, end negative, a classic for spoiling all conversations with pleasure!? Is the next idea. Interjections like "Scolding about the Deutsche Bahn at the start, then about the weather when saying goodbye" follow. "Long and super-specific monologues like in the doctoral lecture", "Neither eye contact nor smile" as well as "Asking about the availability of asparagus dishes in the canteen" fly through the virtual space.

I introduce the second part: ?After five minutes we are almost finished with this exercise. Now all we have to do is turn all your ideas into positive ones and put them in order, and we're already done with our rules and tips.

A friendly small talk to greet you, nothing bothers you in this phase more than focusing on problems. Very often you are allowed to speak freely at the beginning, the request is "Tell us about yourself". A brief outline of your motivation is required here, you do not need to spread your entire life and suffering.

You can foresee most of the questions. For motivational questions, you should be able to explain why you got from A to B on your résumé. You can look up standard questions on the Internet and practice for yourself or with friends. For example, if you are asked about your strengths, then self-praise is not required; just put the facts on the table and let the other side evaluate it. Questions about weaknesses, on the other hand, are about how you deal with them and whether you dare to admit them

Ideally, interviews are friendly, professional and targeted interviews. All you need to prepare is a little time and a little rest.

Philipp Gramlich, p.gramlich@naturalscience.careers

Issue 11/20 preparation is possible

In a career seminar, I announce that we are getting into the subject of job interviews. "Cool, the most unfair format since the introduction of gladiator fights," bursts out Pepijn. "Thanks for the hint. How do you come to your judgment? ?I follow up. ?It's very simple,? he snorts into his microphone, ?they can search through my résumé as they wish, ask my references and prepare for the interview. On the other hand, I only find general places on their homepage. "

During the interview, usually the first personal meeting between employers and applicants, both sides want to be well prepared and thus make a positive impression. There are a number of possibilities for applicants to find out more about the other side than is superficially visible.

A simple search on the Internet will give you the first information. Of course, the company's website contains marketing texts, but it still provides key points for further searches, such as products or company history. Texts such as scientific publications or patents of the employer are more exciting. And finally: What do the press and analysts write about the company?

You can view economic data at most companies. Depending on the type of company, companies have to publish figures with different levels of detail, which provide insight into financial accounting even without a financial statement. If, for example, the company is invested in a tax haven, you can recalibrate "Our values" on the company website. If the profit margin is low, the company may lack momentum - you will get little money for your ideas. A high profit margin could mean that quarterly results are more important than long-term planning or the health of the workforce.

The best source of information are experts. Ask people who have already worked for the employer or in the same industry. If you can find such contacts through your network, the chances of success are good. You gain insights that usually go far beyond self-portrayal on the Internet.

?Good, so that I can prepare, the gladiator doesn't have to go into the arena naked. But many of the questions that are then asked are ambiguous. I can't see through that, ?comments Pepijn. "We'll look at that next," I conclude and pause.

Philipp Gramlich, p.gramlich@naturalscience.careers

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last modified: 01.10.2021 08:59 H from