Data Protection

Data Protection Information

The GDCh takes the protection of personal data very seriously. As such we inform you when and which data we store and for which purpose it will be used. The provisions of the EU Data Protection Basic Regulation (EU-DSGVO) are observed in its current valid version. Technical and organizational measurements have been taken to ensure that the regulations on data protection and observed both by us and by our cooperation partners and external service providers.

Personal Data

Personal data is information about the personal or factual circumstances of a particular person that can be used to identify them. These include, for example, name, and address, postal address, e-mail address but also the IP address or license plate number. Other information that cannot be directly linked to your person (e.g. version and brand of your browser, operating system of your computer) does not fall into this category.

In principle, you can use our Internet pages without disclosing your identity. However, if you order a product or wish to register for one of our events, we will ask you for your name and other personal data in order to process your order. The employees of the GDCH Office who are concerned with the technical, commercial or content-related processing of these systems will have access to your personal data. All employees of the GDCh are obliged to comply with the obligation to maintain confidentiality and data protection. We take precautions to protect your data and to prevent misuse from outside sources. Measures such as SSL encryption, firewalls, hacker defense programs and manual security precautions are applied.

When you access our website, we also store additional information (e.g. browser type, network, provider, date, time, pages viewed, jump address from other web servers, etc.) that may allow your person to be identified. However, we do not carry out any personal utilization of this data. The data records are evaluated only statistically, to optimize our offer and to simplify the user guidance.

The EU-DSGVO stipulates in Art. 13 that the person responsible for the collection of personal data must communicate the following information to the data subject:

1. Name of the Responsible Body
German Chemical Society e.V. (GDCh)

2. Managing Director: Prof. Dr. Wolfram Koch
Commercial Director: Dipl.-Ökonom Volker Kilz
Data Protection Officer: Dipl.-Wirt.-Ing (FH) Arnd Bohl

3. Address of the Responsible Body
Varrentrappstr 40-42
60486 Frankfurt am Main, Germany

4. Purpose of Data Processing
The processing of personal data must be appropriate to the purpose, objectively relevant and limited to the necessary extent, Art. 5 para. 1 lit. c EU-DSGVO, i.e. the GDCh may only process data relevant for the exercise of membership and covered by the purpose of the association and the statutes. Derived from the statutes of the (non-profit) association, the main purpose of the processing of personal data is the support of membership relationships, both customer and prospective customer relations. Secondary purposes are the administration and support of personnel and suppliers. The processing of Data is carried out for the purpose of fulfilling the above-mentioned purposes.

5. Description of the group of persons concerned and the related data or data categories
Member and customer data, employee data and data from suppliers insofar as these are necessary for the fulfilment of the purposes mentioned under section 4.

6. Recipients or categories of recipients to whom the data is disclosed or will be disclosed
The Secretary and its departments, public authorities in case of overriding legal regulations, external processors for the fulfilment of the purposes mentioned under section 4.

7. Time limits for the deletion of data
The legislator has enacted a variety of storage obligations and periods. After these periods have expired, the corresponding data will be deleted. If data is not affected by this, it will be deleted as soon as the purposes mentioned under section 4 no longer apply.

8. Data transfer to a third country or an international organisation
No transfer to a third country or an international organisation is envisaged.

Rights of data subjects

In order to do justice to the transparency and modalities regulated in Art. 12 of the EU-DSGVO, the person responsible provides the following information on the rights of data subjects.

a) Right of access (Art. 15)
The data subject shall have the right to obtain from the controller confirmation as to whether personal data relating to him or her is being processed. The controller shall provide a copy of the personal data subject to the processing. For any further copies requested by the data subject, the controller may charge a reasonable fee based on the administrative costs.

b) Correction (Art. 16)
The data subject shall have the right to request the rectification or integration of personal data concerning him or her.

c) Deletion (Art. 17) – „Right to be forgotten“
See point 7: Deadlines for erasure of data

d) Right to object (Art. 21)
If the data subject objects to the processing of personal data relating to him or her, the controller may no longer process these data unless he or she can establish overriding legitimate reasons for the processing outweighing the interests, rights and freedoms of the data subject or the processing is for the exercise, exercise or defense of legal rights.

f) Right of appeal to a supervisory authority
Each party concerned has the right to lodge a complaint with the competent supervisory authority.

g) Consequences of non-availability of personal data
If the processing of personal data of members of the German Chemical Society were not made available or if the processing of such data was opposed, membership can be cancelled, since the fulfilment of the statutory purposes of the processing would no longer be guaranteed. After termination of membership and expiration of the deletion periods or other legal obligations for storage, all data of the person concerned will be deleted.

Analytics

This website uses Google Analytics, the web analysis service of Google LLC (privacy policy of Google). Information about your use of this website will generally be transmitted to and stored by Google on servers in the United States. However, if you choose to have your IP address anonymized on this website, Google will first delete your IP address from Google's database within European Union member states or other signatory states to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. On behalf of the GDCh, Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services to website operators relating to website activity and internet usage. The IP address transmitted by your browser as part of Google Analytics is not combined with other data from Google.

The GDCh uses Google Analytics with IP address anonymization. The anonymization or masking of your IP takes place as soon as the IP addresses arrive in the Analytics data collection network and before the data is stored or processed. A personal reference can then no longer be established.

There are two possibilities to contradict the collection of your GDCh website usage via Google Analytics or to limit the collection:

(1) You can prevent Google from collecting your data relating to the use of the website (including your IP address) and from processing this data by Google by downloading and installing the browser plug-in available at the following link: http://tools.google.com/dlpage/gaoptout?hl=en

(2) You can prevent the storage of cookies by setting your browser software accordingly.

YouTube videos

On the GDCh website, videos about YouTube are occasionally included in the extended data protection mode. YouTube uses cookies to collect information about visitors to its website. These cookies are used to collect video statistics, to prevent fraud and to improve user-friendliness. Embedding the videos also leads to a connection being established with the Google DoubleClick network. When you start a video, it triggers further data processing. The GDCh has no influence on this. For more information about privacy at Google and YouTube, please see the privacy statement:
https://www.google.de/intl/de/policies/privacy/

Links

The Internet pages of the GDCh contain links (connections) to the websites of other providers. We have no influence on the content and design of these websites, in particular on subsequent changes to their content. We also have no influence on whether the operators of these websites comply with the data protection regulations according to DSGVO. Links may lead to servers that are not located in Europe and are therefore not subject to the EU DSGVO.

Social media

You can read the content posted by the GDCh on Twitter and Facebook without being registered on Twitter or Facebook. Since these services are not operated by the GDCh, we have no influence on whether and how your use of these services is logged and whether data is collected or forwarded. Please inform yourself on the websites of the respective providers about the data protection measures applied there.

E-mails to the GDCh office

We expressly point out that the GDCh employees at the office have usually set up at least one colleague with access to their e-mail inbox so that incoming e-mails can be processed quickly even in case of absence. If you would like to send a confidential message to a specific member of staff, please make sure that the desired person is present beforehand.

Newsletter Tracking

The newsletters of the GDCh contain so-called Zählpixel. A pixel is a miniature graphic that is embedded in e-mails sent in HTML format to enable recording and analysis. This allows statistical evaluation of the success or failure of online marketing campaigns. Based on the embedded pixel-code, the GDCh can recognize if and when an e-mail was opened by an affected person and which links in the e-mail were accessed by the affected person.

Such personal data collected via the pixel-code contained in the newsletters are stored and evaluated by the data controller in order to optimise the newsletter dispatch and to adapt the content of future newsletters even better to the interests of the person concerned. This personal data will not be passed on to third parties. Affected persons are entitled at any time to revoke the relevant separate declaration of consent submitted via the double opt-in procedure. After a revocation these personal data will be deleted by the person responsible for the processing. The GDCh automatically interprets a de-registration from the receipt of the newsletter as a revocation.

Passing on personal data to third parties

WWe only use your personal data for orders or registrations within the GDCh. We do not pass your data on to third parties unless you register for an event which is carried out by the GDCh together with other cooperation partners or using external service providers. In this case we usually pass on your registration data to our cooperation partners. The data will only be passed on to external service providers if this is necessary for the performance of the service (so-called order data processing). If data is passed on to third parties in accordance with the regulation explained above, we commit them in writing to comply with the statutory provisions of the EU-DSGVO.

If you register for an event from an event series which is organised by changing national or international organisers, the GDCh may in individual cases pass on contact data to the next organiser within this event series so that you can be informed about the successor event. We observe the principle of data economy and forward only selected data (usually name and e-mail) to the chairman of the following event.

Insofar as we are obliged to do so by law or court order, we will forward your data to bodies entitled to receive such information.

At some points on our website you can register in forums or subscribe to mailing lists and databases. Unless otherwise specified, the contributions there are accessible to everyone. You should carefully check your contributions before publication to ensure that they do not contain any information that is not intended for the public. You must reckon with the fact that your contributions are registered in search engines and become accessible also without purposeful call of our offer world-wide. The deletion or correction of such entries can often not be enforced by foreign operators.

Children and adolescents

Children and young people under the age of 18 should not transmit any personal data to us without the consent of their parents or legal guardians. They require the consent of their parents or legal guardians to order our products.

As part of the student prize, the GDCh receives the addresses of the prize-winning students from the schools so that they can be personally invited to free GDCh membership. There will be no further use of these addresses.

Questions

If you have any questions regarding data protection at the GDCh, please contact the GDCh data protection officer (datenschutz@gdch.de).

New features

The constant further development of the medium Internet, changed legal situations or jurisdiction may make adjustments of this data protection declaration necessary. You will find the current version here.

Further information:

1. for members of the GDCh: You can read “How we store and process the data of our members”, in the post. Chem, 59 (2011) 177 or in the member area (MyGDCh) as pdf.

2. for GDCh functionaries: (member of the GDCh executive committee, chairperson of specialist groups, local association or JCF): In your capacity as FG, OV or JCF Chairperson, you have access to member data of the members of your section, local association or JCF. This data may only be used to fulfill the statutory activities of the GDCh. When you retrieve this data, your activities in this regard will be recorded for the purpose of tracking possible misuse. Further information on the use of personal data of GDCh members to which you have access can be found in the MyGDCh area accessible only to functionaries.

Contact Person

Arnd Bohl
data protection officer
E-mail: datenschutz@gdch.de

zuletzt geändert am: 05.09.2019 10:02 Uhr von A.Bohl